Frequently Asked Questions

What is your upcoming availability?

Upcoming Availability

Please see the Availability page for Venue availability. This calendar will be updated daily. If you’d like to schedule a tour, call us at 828.894.9407 or fill out the form on our Contact page.

How far out is Caitlyn Farms calendar booked?

It really all depends…

The prime months of April – June & September – November weekends (Friday – Saturday) are typically booked one year out.

The remaining weekends are generally 2 – 3 months out. Weekdays are usually available with enough notice to prepare for the event. (1 week)

For a more detailed view of our current availability, please see our Availability Calendar Here.

What are your wedding pricing options?

We offer a few different options…

$6000 for up to 75 Guests | $6500 for 75-150 Guests | $7000 for 150+ Guests

For Additional information, please view our Pricing Package PDF.

Are weekdays available to rent?

Yes!

Hourly & package pricing are available for weekdays. Depending on the type of event you are hosting would determine which pricing you would go with.

For more details, contact us to discuss your needs.

Can we use our own vendors for food, photography, florists etc.?

Yes!

However, if you’re unsure where to start, our vendor list is provided to help direct you if you’re in need of some suggestions of local vendors and services.

We do require caterers to be insured.

What is your seating capacity for the indoor barn & outdoor seating?

Capacity Limits

The Indoor Barn can accommodate up to 221 guests. Outdoor seating can accommodate up to 150 guests.

Can we do photoshoots at the venue prior/after events? (Bridals, save the date, anniversaries etc.)

Yes!

However, you must schedule with us well in advance of your desired date, and are required to share 3-5 photos with us to use at our discretion (on social media and our website), at no charge. If you’d rather not share photos, you may pay a fee to use the property for photoshoot. Contact us to learn more.

No photoshoots will be scheduled on Fridays/Saturdays during March – June or September – November.

What happens if we have planned for an outdoor ceremony and the weather is inclement?

No rain on this parade!

Our Caitlyn Farms director will make the decision to move your ceremony to the covered pavilion no later than the day before event. If weather is still too inclement to hold in the pavilion and must move into barn, we’ll seat your guests within the reception area as is.

Can we have alcohol at our event?

Yes! … But there’s some things to be mindful of…

Beer and wine can be served (given out) without a permit. However, Liquor Service requires you to obtain a Limited Special Occasion Permit from ABC Commission. Learn more about how to obtain this permit here.

Caitlyn Farms requires event insurance be purchased anytime liquor is served.

How late can music go?

30 minutes before your event ends.

We suggest no later than 30 minutes prior to end time specified in your contract. This allows enough time for musicians / DJs to break down and vacate premises by check out time. Music may not go past midnight at any time. All vendors & guests must be departed by check out time.

Is internet / Wi-Fi provided?

Yes!

The login information will be provided upon your arrival.

Please note – internet service can only support up to 5-7 devices being connected at one time. You will need to prioritize who is connected.

Do you allow sparklers for send-offs?

Yes!

However you must dispose of them properly at the end of the night.

Do you have any restrictions at the venue?

Yes.

There will be no open flames or candles at any time on property.

As well as no use of:

Birdseed
Balloons
Confetti
Feathers
Fake flowers (outdoors)

If liquor permit is not retained prior to event, NO LIQUOR will be allowed at any time.

Are we responsible for cleaning?

Yes.

All of the clients items, décor, food/drink and trash from event must be removed and trash put in designated area by check out time. You will receive a form “Client Responsibilities” to review and sign at your 30 day meeting with our Director. This form will specify exactly what is required of you.

Can we leave any items at the venue to be picked up the next day?

So long as we’re given notice.

You may request this prior to your event at the 30-day meeting with the Director.

Please note – is not always possible to allow pick up of items after events. Pick up cannot impede turn over of venue for the next event. The Event Center Director will coordinate a day and time for pickup with you if we are able to allow this.